Printing, Completing & Scanning PDF Documents

   Send article as PDF   

As a contractor I often have to fill in and sign various contract agreements. These are usually tens of pages in length, and while I only have to sign one page, I still must scan in and send back each and every page, even the untouched ones. It would help if a PDF with form filling abilities was supplied, but hey, that’s only rarely the case. This is how I do it. (On Linux – Windows users mileage may vary!)

First of all, install pdftk. You only have to do this once.

sudo apt-get update
sudo apt-get install pdftk

Your commands may vary, I’m using Linux Mint 17.3 at the time of writing. Use whatever your package manager requires.

Next, create a couple of useful utility scripts to split a large PDF file into separate pages, and another to join the pages back up into one file again.

Split Out the Pages

The script to split an input PDF file into separate pages is called splitPDF.sh, and is as follows. Please be aware that there is very limited error checking – I’m supposed to know what I’m doing! (Famous last words!)

ORIGINALPDF="${1}"
PAGESPDF="${ORIGINALPDF%%pdf}page_%04d.pdf"
echo "Processing \"${ORIGINALPDF}\" to \"${PAGESPDF}\""

pdftk "${ORIGINALPDF}" \
      burst \
      output "${PAGESPDF}"

echo " "
echo "Pages created."
echo "Copy/Overwrite replacement pages with same file name, then,"
echo "./joinPDF.sh \"${ORIGINALPDF}\"."
echo " "

What this code does is accepts the full PDF file name on the command line, wrapped in double quotes if there are spaces or other special characters, and splits it into separate pages. If, for example, the file is called Contract.pdf, running the script as ./splitPDF.sh Contract.pdf will produce a number of files named Contract.page_0001.pdf, Contract.page_0002.pdf and so on until there is a separate file for each page of the original document.

All Join Together

To join the separate pages back together again is dependent on the following script, named joinPDF.sh:

ORIGINALPDF="${1}"
UNCOMPRESSEDPDF="${ORIGINALPDF%%pdf}uncompressed.pdf"
COMPLETEDPDF="${ORIGINALPDF%%pdf}completed.pdf"
PAGESPDF="${ORIGINALPDF%%pdf}"

echo "Processing \"${PAGESPDF}page_*.pdf\" to \"${UNCOMPRESSEDPDF}\""

pdftk "${PAGESPDF}"page_*.pdf \
      output "${UNCOMPRESSEDPDF}"

echo "\"${UNCOMPRESSEDPDF}\" created."
echo "Compressing... "

pdftk "${UNCOMPRESSEDPDF}" \
      output "${COMPLETEDPDF}" \
      compress

echo "\"${COMPLETEDPDF}\" created."

Again, this is executed with the original file name used when splitting the pages. For example, with our example above, we would run the following command ./joinPDF.sh Contract.pdf. This will take all the pages named Contract.page_000n.pdf, in order, and create a temporary uncompressed file (in some cases, but not all) named Contract.uncompresses.pdf. This file will be compressed into the final output file, named Contract.completed.pdf.

The scripts will not overwrite the original files, just in case, and all temporary files are left around afterwards as well. You never know.

In Use

Using the utilities above is simple. The workflow, if it can be called such, is as follows:

  • Save a copy of the master file somewhere temporary.
  • Split out the individual pages.
  • Print, sign, scan the pages that must be signed, etc.
  • Copy the newly scanned pages over the originals.
  • Join everything back together.

So, here’s a worked example from my latest contract which required 13 pages to be returned with only page 12 requiring a signature.

norman@hubble  $ ### List current files:
norman@hubble  $ ls
Contract.pdf  joinPDF.sh  splitPDF.sh
norman@hubble  $ ### Split Contract.pdf into pages:
norman@hubble  $ ./splitPDF.sh Contract.pdf 
Processing "Contract.pdf" to "Contract.page_%04d.pdf"
 
Pages created.
Copy/Overwrite replacement pages with same file name, then,
./joinPDF.sh "Contract.pdf".
norman@hubble  $ ### Check result:
norman@hubble  $ ls
Contract.page_0001.pdf  Contract.page_0007.pdf  Contract.page_0013.pdf
Contract.page_0002.pdf  Contract.page_0008.pdf  Contract.pdf
Contract.page_0003.pdf  Contract.page_0009.pdf  doc_data.txt
Contract.page_0004.pdf  Contract.page_0010.pdf  joinPDF.sh
Contract.page_0005.pdf  Contract.page_0011.pdf  splitPDF.sh
Contract.page_0006.pdf  Contract.page_0012.pdf
norman@hubble  $ ### Overwrite original page 12 with signed & scanned page 12:
norman@hubble  $ cp /tmp/Contract_page_12.pdf ./Contract.page_0012.pdf
norman@hubble  $ ### Merge originals plus signed page:
norman@hubble  $ ./joinPDF.sh Contract.pdf
Processing "Contract.page_*.pdf" to "Contract.uncompressed.pdf"
"Contract.uncompressed.pdf" created.
Compressing... 
"Contract.completed.pdf" created.
norman@hubble  $ ### Check result:
norman@hubble  $ ls
Contract.completed.pdf  Contract.page_0007.pdf  Contract.pdf
Contract.page_0001.pdf  Contract.page_0008.pdf  Contract.uncompressed.pdf
Contract.page_0002.pdf  Contract.page_0009.pdf  doc_data.txt
Contract.page_0003.pdf  Contract.page_0010.pdf  joinPDF.sh
Contract.page_0004.pdf  Contract.page_0011.pdf  splitPDF.sh
Contract.page_0005.pdf  Contract.page_0012.pdf
Contract.page_0006.pdf  Contract.page_0013.pdf

And finally, I can email the file Contract.completed.pdf back to the agent and I’m ready to start work. 🙂

Leave a Reply

This site uses Akismet to reduce spam. Learn how your comment data is processed.